How to apply to take your team on an overseas tour
- Instructions for, and entitlement to, conduct Army Sport tours overseas
are contained in Defence Instructions and Notices (DIN) 'Army
Overseas Sport Tours/Visit Instruction' (2007DIN02-195).
- Touring with your team can be a rewarding experience and provide opportunities not only to travel to distant shores but also to meet, play against and make friends with the wider rugby community.
- Tours must be well planned in advance and coherent plans for travel, accommodation and playing itinerary must all be considered prior to your application to tour. Please note that a full risk assessment for your tour must also be carried out.
- When obtaining quotes ensure that the company is an industry accredited operator.
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Application Process
- You must contact the Army Sport Control Board (ASCB) to gain
their permission to tour. Your application letter is to contain the
following:
- Dates of the tour.
- Countries you intend to visit.
- Number in the touring party (players and administration staff)
- Details of tour organisor:
- Rank and Name
- Contact address, telephone number, email.
- Unit
You are to send the letter to:
- Secretary
Army Sport Control Board
Clayton Barracks
Thornhill Road
Aldershot
Hampshire
GU11 2BG
Tel: 01252 348693 ATN 9422 3693
Email: charris@ascb.uk.com
- The Secretary ASCB will respond to you directly to either give
authority for the tour or explain the reasons why authority cannot
be given.
- Having obtained the necessary authority from the Army Sport Control
Board permission must then be granted for the overseas tour by the
Rugby Football Union (RFU).
- A copy of the ASCB letter granting permission to tour will be sent
to the Secretary ARU who will request that you download the following:.
- The notification will be endorsed by the ARU and then be forwarded
to the Operations Department of The RFU, who will respond directly
granting permission for the tour.
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Insurance
- Insurance is an obligatory requirement for your team on tour, please
note that tour insurance must be obtained from Marsh Insurancebefore
The RFU will grant permission, a Rugby
Club Insurance Form also be included in the RFU pack.
- Proof of insurance must be sent to the
ARU office along with the completed Notification of Proposed
Overseas Tour form.
- Any other form of insurance such as that provided by travel agents
or individual insurance brokers is unlikely to provide sufficient
cover for rugby teams and should not be taken out in preference to
the proposal offered by Marsh.
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Action on returning
- Once the tour is completed an Overseas
Tour Report form (pdf 82kb) must be completed and returned
to the RFU with copy sent to the ARU office, this form is also
contained in your tour pack.
- Finally, when on tour please enjoy yourself, but whilst doing
so you must remember that at all times you are representing your
unit, The Army, the RFU and above all your country, please be
aware that your touring party's behaviour has a direct impact
on how we are perceived abroad! Any discipline problems or issues
involving serious injury must be reported to your Unit and the
ARU as soon as possible.
- If you have any questions regarding overseas tours please call
the Secretary on 01252 348508 ATN: 94222 3508
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